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AI Meeting Intelligence

Turn meetings into intelligence.

NoteToMail captures and analyses your conversations, uncovers the decisions, actions and risks, lets you search and question your meeting history, compare related meetings and understand how conversations develop over time.

Then follow through. Turn what was agreed into a professional follow-up in seconds, track which outcomes were actually confirmed, and see how you're progressing across a Journey of related meetings.

Start for free → See how Journeys work

Free plan included. No credit card required.

NoteToMail
Meeting intelligence
Phase 1 delivery confirmed for May.
Emma to send updated proposal.
Approval needed before Friday.
Risk: timeline tight if sign-off delayed.
1 decision 2 actions 1 risk 3rd meeting with this client
↓ Search it, ask it, compare it — or act on it
Subject: Project Update — Phase 1 Delivery Hi Emma,

Phase 1 delivery is confirmed for May. Please send the updated proposal ahead of Friday's approval deadline.

⚠ Risk noted: timeline is tight if sign-off is delayed.
Illustrative example — not a screenshot, and not real meeting content.
🗺 Journey view ✓
🔍 Semantic search
🔒 Encrypted & GDPR compliant storage
🇬🇧 UK GDPR compliant
🌎 Works in 40+ languages
⚡ Results in seconds
🎙 Voice recording included
📱 Works on any device — no app download needed
How it works

From a conversation to something you can use

Capture the meeting, understand it, find it again later, connect it to the meetings around it, see what changed — and then act on it.

01

Capture

Record a meeting, event or lecture in the browser, upload an existing audio, video or text file, or simply paste the notes you already took. Record Teams, Zoom and Google Meet calls on any plan, Free included. Up to 120 minutes per recording, in 40+ languages.

02

Understand

AI turns the conversation into structured intelligence: a summary, the key points, the decisions made, the action items and their owners, the risks raised and what to do next — adapted to the kind of meeting it was.

What meeting intelligence means →
03

Search & ask

Saved meetings build a history you can actually use. Find things by keyword, or by meaning with semantic search — then ask a question in plain language instead of rereading the transcript.

See Ask My Notes →
04

Connect

Meetings don't happen in isolation. Organise meetings by client, company, engagement or journey, and bring related conversations together into a Journey in the order they happened.

05

Compare & learn

Put related meetings side by side and see what changed: which issues were resolved, which keep coming back, where decisions progressed and where the emphasis shifted.

How comparison works →
06

Act

Turn the intelligence into a professional follow-up email with the decisions, actions and risks already in it. Edit it, then open it in Gmail, Outlook or Yahoo in one click.

Journey Intelligence

One meeting tells you what happened. A Journey shows you how you're progressing.

Bring related meetings together into a Journey, then compare them to understand what changed across the conversation — what was agreed, which outcomes were confirmed, and what is still open.

Meeting 1
Discovery
Meeting 2
Technical discussion
Meeting 3
Commercial discussion
Meeting 4
Follow-up
Across all four
Journey Intelligence
What changed between meetings?
Which issues were resolved?
What remains outstanding?
How did priorities change?
What decisions progressed?
What should I remember before the next conversation?

Included on the Free plan

Up to 2 Journeys, with up to 6 meetings per Journey and up to 6 saved meetings per account.

Journey timelines and overviews, plus outcome tracking — record each meeting as achieved, not achieved, pending or unknown. Effectiveness and coaching views are readable on Free wherever assessment evidence is already stored; producing that evidence needs Pro.

On Pro

Unlimited Journeys, meetings per Journey and saved meetings. Advanced AI Learn, Compare and Ask, meeting search, and deeper Journey Intelligence analysis.

Cross-meeting AI — Learn, Compare, Ask and meeting search — is Pro. Journeys and meetings per Journey are not capped on paid plans. The app prompts you at the point a Pro capability is needed.

Explore Journey Intelligence →

Features

More than an AI note taker

Individual meeting intelligence, a searchable history you can question, related meetings you can compare, and a professional follow-up at the end of it — without the complexity of an enterprise rollout.

Voice Recording & Upload

Record meetings, events and lectures directly in the app — or upload existing audio, video, PDFs and documents. Any source, any format.

AI Analysis

Decisions, action items, risks and key takeaways are extracted automatically — no manual highlighting needed. See what you get.

40+ Languages

Record or paste notes in any language. Choose your output language for both analysis and email independently.

Ask My Notes

Ask questions about your meeting content. “What were the risks?” or “Who owns the budget task?” — answered instantly. More.

Meeting History

Choose to save a meeting and its transcript, AI analysis and generated email stay together in one place. The Free plan keeps up to 6 saved meetings; Pro raises the allowance.

Search Meetings Pro

Find any meeting using keyword or semantic search — by topic, decision, person or phrase, even if you don't remember the exact words. More.

Compare Meetings Pro

Compare two or more meetings side by side. Spot patterns, track progress on recurring topics and see how decisions evolve. More.

Journey Intelligence

Bring related meetings together into a Journey, then compare them to understand what changed across the conversation. Free includes 2 Journeys. More.

Professional Follow-up

Generate a structured follow-up email from the analysis, then open it directly in Gmail, Outlook or Yahoo. No copy-pasting required.

Privacy & Security First

Meeting storage is off by default. Turn it on and save a meeting, and its content is encrypted and held in compliance with UK GDPR — you can permanently delete any saved meeting at any time, and your content is not used to train AI models.

Meeting-aware Analysis

A project meeting and a training session aren't the same thing. NoteToMail detects the kind of content you gave it and adapts what it extracts.

Nothing to Install

NoteToMail runs in the browser on any device. No downloads, no plugins, no IT project to get started.

Illustrative example

See the transformation

Raw meeting notes become structured intelligence — and then a professional email. The notes and email below are invented for illustration, not a customer's meeting.

Input — Meeting notes

Q2 review with Sarah and Tom.

Budget approved for new hire — Sarah to post job by end of month.
Website redesign delayed — Tom to chase agency Friday.
Risk: if agency misses deadline, launch slips to Q3.
Next meeting in 2 weeks.

Output — Analysis & email

Subject: Q2 Review — Actions & Next Steps

Hi Sarah, Tom,

Thanks for joining today's Q2 review. Here's a summary:

Decisions: Budget approved for new hire.
Action items:
• Sarah — Post job listing by end of month
• Tom — Chase agency by Friday

⚠ Risk: Agency delay may push launch to Q3.

Next meeting in 2 weeks. Please confirm actions at your earliest.

Two weeks later, that meeting is still searchable, still answerable, and ready to compare with the next one. See the full picture →

Where people use it

Built for professionals and small teams

Deeper meeting intelligence without needing a complex enterprise platform behind it.

Sales conversationsRequirements, objections and commitments across an opportunity. Client & consulting workFollow an engagement from first conversation to delivery. InterviewsA structured review of what was actually discussed. Project & stakeholder meetingsSpot the risk that keeps reappearing week after week. Business developmentFind the right past conversation before the next one. Lectures & trainingAsk your own notes instead of rereading them.
Pricing

Start free. Upgrade when you need more.

Simple, transparent pricing. Cancel anytime. No hidden fees.

Free
£0
forever
Real Journey Intelligence, not a teaser — no credit card needed.
  • 30 AI minutes / month
  • 100 AI calls / month
  • Voice recording & file upload
  • Record Teams, Zoom & Meet calls
  • Recordings up to 120 minutes
  • AI analysis & email generation
  • Up to 6 saved meetings
  • Up to 2 Journeys
  • Up to 6 meetings per Journey
  • Journey timelines & overviews
  • Confirmed outcome tracking
  • Effectiveness & coaching views readable where assessment evidence exists
  • 40+ languages
Get started free
Pro Monthly
£13.99
per month
For professionals who meet regularly.
  • 3,000 AI minutes / month
  • 5,000 AI calls / month
  • Everything in Free
  • Unlimited saved meetings & Journeys
  • Unlimited meetings per Journey
  • Advanced AI Learn, Compare & Ask
  • Deeper Journey Intelligence analysis
  • Search across your meetings
  • Pro HD transcription for online calls
  • Cancel anytime
Start Pro Monthly
Save 17% — Best value
Pro Annual
£139
per year (£11.58/mo)
The same Pro plan, billed yearly — two months free.
  • 3,000 AI minutes / month
  • 5,000 AI calls / month
  • Everything in Pro Monthly
  • Unlimited saved meetings & Journeys
  • Unlimited meetings per Journey
  • Advanced AI Learn, Compare & Ask
  • Deeper Journey Intelligence analysis
  • Search across your meetings
  • Pro HD transcription for online calls
  • Cancel anytime
Start Pro Annual

1 AI minute ≈ 1 minute of recording or ~150 words of notes · 1 AI call = one analysis or email generation

Journeys are on the Free plan. Free includes 2 Journeys with up to 6 meetings each, up to 6 saved meetings, Journey timelines and overviews, and confirmed outcome tracking. The cross-meeting AI — Learn, Compare, Ask and meeting search — is Pro, and so is the Journey Intelligence analysis built on it; the app prompts you at the point you reach one. Free limits apply when you create something new, so Journeys you already have stay readable. Recording Teams, Zoom and Google Meet calls is on every plan — Pro HD refers to transcription quality, not access. Journeys read from saved meetings, and meeting storage is off until you turn it on.

All plans include a 48-hour satisfaction guarantee. Subscriptions renew automatically. Cancel anytime before renewal.

FAQ

Common questions

Notes and transcripts record what was said. Meeting intelligence goes further: NoteToMail analyses the conversation into a summary, key takeaways, decisions, action items and risks, saves it to a searchable history you can question, and lets you compare it with related meetings to see what changed. The follow-up email is generated from that intelligence rather than written from scratch. Read more about meeting intelligence.
Journey Intelligence helps you understand a series of related meetings as one evolving conversation. Bring meetings together into a Journey, compare them, and surface evidence-backed changes, strengths, differences and recurring themes across the meetings. See how it works.
Keyword search matches the exact words you type — useful when you remember a name or phrase. Semantic search matches meaning, so searching “budget discussion” will find meetings where finances were discussed even if those exact words were never used. Both are available on Pro plans. More on meeting search.
Each time you click Generate Email, that counts as one AI email. Editing or copying the generated email does not use any additional credits.
Yes. You can record directly in the app using your microphone, or upload audio and video files. Recordings are transcribed automatically and transcription minutes are deducted from your plan allowance.
Meeting storage is off by default. With it off, your notes, recordings and generated emails leave our systems when the session ends and only usage metadata is kept. Turn storage on in your dashboard and click Save on a meeting, and that meeting's content is stored in your account, encrypted and held in compliance with UK GDPR — you can view or permanently delete it at any time. Content sent to our AI provider is excluded from model training under our data processing agreement. See the Privacy Policy for the full detail.
NoteToMail supports over 40 languages for input — including English, French, Spanish, German, Hindi, Arabic, Mandarin and more. You can choose your analysis output language and email output language independently.
Yes. You can cancel your subscription at any time from your dashboard. You keep Pro access until the end of your current billing period, then your account automatically moves to the Free plan. No partial refunds are issued.
We offer a 48-hour satisfaction guarantee. If you subscribed within the last 48 hours and have not meaningfully used the service, you can request a full refund from your dashboard. After 48 hours, all payments are non-refundable.
Yes. NoteToMail automatically detects whether your notes are from a business meeting or other content (lectures, training sessions, research notes, etc.) and adapts its analysis accordingly.

Turn your meetings into intelligence.

Capture the conversation, understand it, keep it, compare it — and send the follow-up in seconds.

Start for free →

Free plan included · No credit card required · Cancel anytime